CaseFlow turns incoming faxes into organized referrals automatically. No manual data entry. No missed cases.
No staff involvement. No data entry. CaseFlow handles the entire referral pipeline automatically.
A referring physician faxes a referral to your CaseFlow number. The document lands in the system within seconds.
AutomaticOur AI reads the clinical document, extracts patient demographics, diagnosis codes, and urgency signals. No human touch.
AI-PoweredA structured referral is created in your dashboard with urgency tier, insurance status, and scheduling recommendation. You review, not re-enter.
Instant70% of referrals still come via fax. CaseFlow reads, extracts, classifies urgency, and routes automatically. Zero manual data entry.
Saves 12+ hours/weekInstant classification of urgent vs routine cases. AI reads clinical notes, flags red flags, and prioritizes scheduling. No case falls through.
100% urgency accuracyAutomated verification, submission, and tracking. What takes your staff 14 days now happens in hours. Full audit trail for compliance.
Coming soonCaseFlow was created by Colin, a practicing neurosurgeon who experienced the operational chaos firsthand. Referrals piling up. Staff buried in data entry. Urgent cases missed in the pile.
After watching patients fall through the cracks — not for clinical reasons, but administrative ones — he built the AI agent he wished existed. Every workflow in CaseFlow was designed by someone who's actually scrubbed in.
"I built CaseFlow because I was tired of losing cases to paperwork. Surgeons should be in the OR, not managing fax queues."
— Colin, MD · Neurosurgeon & CaseFlow FounderEnterprise referral management platforms cost $4,000–$100,000/year. CaseFlow gives you more automation at a fraction of the cost.
| Feature | CaseFlow $49/mo |
iQueue / ReferralMD $4,000–$100K/yr |
|---|---|---|
| Fax-to-referral automation | ✓ Fully autonomous | Partial Manual entry still required |
| AI urgency triage | ✓ Instant | ✗ Not included |
| Zero-touch data extraction | ✓ | ✗ Staff must input |
| HIPAA compliance + BAA | ✓ Included | ✓ Extra cost |
| Setup time | 15 minutes | 6–12 weeks |
| Contract required | ✓ Month-to-month | Annual contracts |
| Founder direct access | ✓ Email Colin directly | ✗ Ticket queue |
| $49 per month | $4K–$100K per year |
Try the live intake form and dashboard. No signup required.
CaseFlow handles PHI with the same rigor you bring to the OR. Built on enterprise-grade infrastructure, not a startup's side project.
We integrate with your existing fax system (eFax, RingCentral, etc.) or provide a dedicated fax line. Incoming faxes are automatically parsed by our AI, which extracts patient demographics, clinical details, and urgency indicators.
Traditional tools require your staff to manually input data and make decisions. CaseFlow is fully autonomous — it reads faxes, classifies urgency, and routes cases without human intervention. You review and approve, not enter and process.
Yes. CaseFlow is built on HIPAA-compliant infrastructure with end-to-end encryption, BAA agreements, and full audit trails. We never store PHI longer than necessary for processing. View our BAA →
Our AI achieves 100% accuracy on urgent vs routine cases in testing. Any edge cases are flagged for human review before scheduling — we err on the side of caution for emergent referrals.
Absolutely. CaseFlow adapts to your OR availability, surgeon preferences, facility requirements, and insurance networks. Setup takes 15 minutes.
You have direct email access to Colin (the founder, an MD). We respond within 2 hours during business hours and provide full implementation support at no extra cost.
Stop managing operations. Start focusing on what you trained for — medicine, not paperwork.
✓ No credit card required · ✓ Cancel anytime · ✓ HIPAA compliant